Office 365 is a managed service that is all about making teamwork easier, and SharePoint is its solution for collaboration. Acting as a communication platform where teams can share files and exchange materials, SharePoint serves as a tool for users to join forces to complete tasks and keep each other on track.
Setting Up a SharePoint Site
Your SharePoint site serves as the home base for your team. Before you can get started with anything else, you need to set up a site that will host your documents, widgets, and other content. Keep in mind, you’ll need an Office 365 business account to gain access to SharePoint, and you’ll have to have to be an admin to set up a site.
Customize Your SharePoint Site to Meet Your Team’s Needs
There are a variety of apps and set up options that allow you to customize your team’s experience to your heart’s content. Quick links and custom views make it easy for team members to find what they need, while columns organize tagged information, and a unique site header can help users differentiate between various sites they might be using.
Lists & Libraries
Libraries are where SharePoint collateral is stored. Among other information about individual pieces of content, the library shows important data like who the last person to open a document was, making accountability easy. Lists are data spreadsheets used to manage any variety of information that will keep your team organized.
Utilize the Search Feature
Search bars are nothing new, but keeping all of your conversations, documents, and other team resources on your SharePoint site means that a search covers all your bases – without worrying that something is being missed because it’s sitting in a different inbox, or on an unconnected computer somewhere. It’s never been easier to track down that data, and you don’t have to worry about remembering exactly where it’s stored!
Get Your Team Collaborating
Can your team benefit from staying organized with SharePoint? Managing all of the other high-level tools offered by Office 365 is easy with OTELCO Cloud and Managed Services. Stay tuned as we continue to highlight some of our favorite Office365 features in the coming months.
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